4.7 Checklist of general ingest procedure steps

Presenting different steps in the ingest procedures, described in the chapter.

Preparation of data & documentation material

  • Transfer archive material into a working area (correct drive)
  • Create folders according to OAIS model (SIP, AIP, DIP)
  • Are all mandatory metadata fields filled in correctly?
  • Are topics and keywords chosen from the respective thesauri and vocabularies?
  • Pseudonymisation/Anonymisation checks
  • Data cleaning (variables and values labelled, missing values)
  • Plausibility checks
  • Check if data and documentation material are complete and match
  • Include suggested citation and information (DOI, version) in data and documentation material
  • Send feedback to depositor
  • Transfer the data and documentation material into preferred formats of scientific community and long-term archive formats
  • Make clear all undertaken steps are traceable and documented
  • Publish archive material in a chosen platform (e.g., Dataverse)
  • Clean up all folders and move content to the repository

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